Collect School Fees Effortlessly — Online & On Time

Generate invoices in seconds, accept payments online, send automated reminders, and track every rupee — all from one simple dashboard.

For Admin & Accountants

Generate & Collect Fees in 3 Simple Steps

No manual registers, no chasing parents. Create fee structures once, auto-generate invoices for every student, and let parents pay online — the money lands directly in your account.

1

Set Up Your Fee Structure

Define tuition fees, transport, lab, hostel, and other heads once. Assign to classes or individual students.

2

Auto-Generate Invoices

One click generates invoices for the entire school or a specific class, with correct amounts and due dates.

3

Parents Pay Online — You Relax

Parents receive a link and pay via UPI, card, net banking, or wallet. Receipt generated automatically.

4

Dashboard Updates Instantly

Every payment reflects live. Track paid, pending, and overdue at a glance — zero manual verify.

Fee Invoice — Aarav Sharma - Class 10Due: Oct 15

Q3 2024 - Term Fees

Tuition Fee₹10,000
Transport Fee₹2,500
Lab Charges₹1,500
Activity Fee₹800
Library Fee₹500
Total Due₹15,300
UPI / Wallet
Card
Net Banking
Fee Register — Class 6 - A | Q3 2024
Aarav Sharma₹15,300Paid - 12 Oct
Priya Patel₹15,300Overdue - 3 Days
Rahul Verma₹15,300Pending - 2 Days
Sneha Iyer₹15,300Paid - 10 Oct
Dev Kapoor₹15,300Partial - ₹7,000
For Tracking & Reports

See Every Student's Fee Status at a Glance

Stop matching spreadsheets. The live dashboard shows who has paid, who is pending, and who is overdue — trackable by class, date, or fee type — in real-time.

1

Open the Fee Register

Go to Dashboard > Fee Register. Your full school fee status loads instantly, no refresh needed.

2

Filter by Class or Status

Filter by class, section, payment status (paid / pending / overdue), or fee type to narrow down search.

3

Send Reminders in One Click

Select pending students and send bulk SMS / WhatsApp / email reminders with the due amount and payment link.

4

Export Reports Anytime

Download fee collection reports in PDF or Excel — daily, monthly, or custom date range — for audits and ledgers.

For Parents

Parents Pay Online & Get an Instant Receipt

No visiting the school office, no carrying cash. Parents click the payment link from their phone, choose their preferred payment method, and receive a digital receipt in seconds.

1

Receive Fee Notice

Parent gets an SMS / WhatsApp with the fee invoice and a secure payment link. No app required.

2

Click & Review Invoice

The link opens a clean invoice showing each fee head, total amount, and due date. Fully mobile-friendly.

3

Pay via UPI, Card, or Net Banking

Choose any payment method. Payment is encrypted and processed instantly via a certified payment gateway.

4

Get Digital Receipt Instantly

A PDF receipt is generated and sent to the parent's email / WhatsApp. No need to visit school for a stamp.

Payment Verification - Successful

Payment Successful

Transaction ID: TXN492983774892

Student NameAarav Sharma
Class10 - A
Fee TermQ3 2024
Payment MethodUPI (PhonePe)
Date & Time12 Oct 2024, 02:45 PM
Amount Paid₹15,300
Use Cases

Who Uses It & How They Benefit

Teachers, admins, and parents each get meaningful value from the system's everyday utility.

SR

Ms. Sunita Rao

Teacher / Class Coordinator

"I don't have to chase students down for fee collection money anymore. I check who’s pending, and the system sends a notification to parents. My job is strictly education now."

RK

Mr. Rajesh Kumar

Principal, City School

"Manual fee collection left us blind. Now, the fee dashboard tells us who owes exact amounts and tracks the money trail automatically. No more missing ledgers."

PM

Mrs. Pooja Mehta

Parent of Rahul (6th Grade)

"I get a text message that his fee is due in 3 days. I click the link, pay on my phone with UPI, and get a receipt immediately. It's incredibly convenient."

FAQ

Common Questions

Everything you need to know before getting started.

Parents receive an SMS or WhatsApp link. Clicking the link securely opens the Sharnex student portal where they verify the invoice and pay via integrated UPI, Credit Card, Debit Card, or Net Banking.
The entire checkout process takes less than 60 seconds. Since invoices are pre-generated, parents just verify the amount and complete the bank transaction securely.
Yes. Administrators can configure custom fee structures allowing for monthly, quarterly, or yearly installments. The system will auto-generate invoices for partial amounts per your schedule.
Sharnex completely supports hybrid models. Cash or Cheque deposits can be manually entered into the admin dashboard which instantly updates the child's online ledger and fires a digital receipt to the parent.
Payments are processed strictly over 256-bit encrypted connections via PCI-DSS compliant payment gateways (like Razorpay, Stripe, etc.). Admin users can initiate partial or full refunds directly through the Sharnex dashboard back to the original payment source.
By default, parents receive a WhatsApp message, an SMS alert, and an Email (if registered) containing their Digital PDF receipt immediately upon a successful transaction.
Action

Ready to Put Fee Collection on Autopilot?

Join 100+ schools collecting fees faster, with fewer defaults and zero manual tracking. Setup takes less than a day.